Dr Steve Day from the systems and outsourcing University reveals evey app, hack and trick he’s used to outsource the entire day to day running of his businesses. You’ll discover how to transform your work from a time-sapping, energy draining grind into something you enjoy doing each day. You’ll learn about letting go, trusting other people to do your work, about virtual assistants, outsourcing, managing a remote team, using apps and technology, creating systems, and stopping your business be ...
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SYS 195: How We Improve Remote Team Loyalty with Health Insurance Incentives
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🎙 In this episode of the Systemize Your Success podcast, Dr. Steve Day shares insights on effectively supporting remote contractors. He focuses on incentivising them through health care and health insurance benefits. Initially, Steve was sceptical about the longevity of remote workers in his company. However, his perspective has evolved as he has b…
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SYS 194: Laptop Lifestyle By Design: Strategic Planning for Freedom - The Smart Connector Podcast Interview with Jane Bayler
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🎙 In this episode, Dr. Steve Day is interviewed by Jane Bayler. He shares his transformative journey from being a control-freak property owner to embracing a laptop lifestyle while running his businesses remotely from Sweden. Steve also discusses his challenges, including the mindset shifts required to let go of control and effectively delegate tas…
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SYS 193: Stay Competitive: Why Business Transformation Requires Automation and AI - Interview with Ricardo Silva, Founder of Engibots
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🎙 In this episode of the Systemize Your Success podcast, Dr Steve Day engages in an insightful conversation with Ricardo Silva, founder of Engibots, about the transformative power of technology, automation, and AI for small business owners. They explore the Robotic Process Automation (RPA) concept and how it enables businesses to automate repetitiv…
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SYS 192: My Journey to Building a Content Machine: Mindset, Mistakes, AI and Virtual Assistants
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🎙 In this episode of the Systemize Your Success podcast, Dr. Steve Day shares his journey in building a successful podcast promotion and production pipeline. He emphasises the importance of delegation and content creation systems. Steve reflects on his early days managing social media, where he struggled with consistency and confidence. Over time, …
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SYS 191: How We Empower Our Team to Transform Mistakes into Systems
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15:49
🎙 In this episode of the Systemize Your Success Podcast, Dr Steve Day shares a valuable lesson from a recent mistake in his company. This was when a wrong document version was sent to a client. He emphasises the importance of creating a culture of continuous improvement in business and open communication within a team. He also highlights how mistak…
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SYS 190: Mindset Matters: What I Learned about Success and Systems from a Six-Week Sabbatical
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🎙 In this episode of the Systemize Your Success podcast, Dr. Steve Day shares his experience taking a long break from work. He explains the importance of systemising business operations to achieve freedom for business owners. Steve discusses the challenges he faced and the strategies he used to prepare for his time off. He highlights the key factor…
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SYS 189: The Future of Recruitment: Leveraging AI for Optimized and Efficient Talent Sourcing - Interview with Argentino Molinuevo, General Manager of Athyna, a Global Talent Platform
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🎙 The podcast episode features an insightful conversation with Argentino Manuevo, the general manager of Athyna, a global talent platform. The episode delves into working with global talent, focusing on the benefits of hiring internationally and utilising AI in recruitment. Argentino discusses the importance of setting clear goals, effective onboar…
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SYS 188: The Fisher Curve: Effectively Supporting Staff during Change in Small Businesses - Interview with John Fisher, Founder of C2D
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🎙 In this episode, Dr. Steve Day discusses change management in small businesses with John Fisher, a chartered psychologist and coach with 25 years of experience in personal development. John introduces the Fisher Curve, a framework that helps individuals navigate personal change. The discussion explores the relevance of the Fisher Curve for small …
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SYS 187: Leveraging Cultural Diversity: Proven Strategies for Effective Outsourcing - Interview with Andy Hilliard, CEO of Accelerance and Author of Synergea
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🎙 In this episode, Dr. Steve Day discusses strategies for effective outsourcing with special guest Andy Hilliard, the CEO of Accelerance. Andy shares his journey from joining the Peace Corps to becoming an expert in finding talent for globally distributed software engineering teams. They explore the importance of leveraging apps, virtual assistants…
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SYS 186: How We Create Outstanding Client Experiences Through Systemized Communication
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🎙 Dr. Steve Day discusses how small businesses can implement systemised communication strategies to enhance customer satisfaction. He shows the importance of transparent communication through two case studies. One involves tenant deposit returns for estate agents; the other focuses on report writing for expert witness agencies. By breaking down bac…
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SYS 185: Using Virtual Assistants for Social Media Message and Notification Management
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🎙 In this episode, Dr. Steve Day discusses the challenges of social media management, specifically managing notifications and messages for business owners. He shares his tips and systems for effectively handling social media tasks, such as replying to comments, engaging with followers, and generating leads. Steve emphasises the importance of outsou…
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SYS 184: My Simple Business Cash Flow Management System for a Stress-Free Life
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🎙 Dr. Steve Day shares his personal experiences and financial principles for small business owners to master business cash flow management. He discusses the importance of having a suitable accountant and bookkeeper, setting up a simple cash flow spreadsheet, and creating separate bank accounts for different financial purposes. Furthermore, Steve em…
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SYS 183: How Deep Work Has Revolutionized My Business and Personal Life
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🎙 This episode explores the concept of deep work and its transformative effects on personal and professional life. Dr. Steve Day shares his journey of incorporating this practice into his routine, starting with small blocks of time and gradually increasing to full days dedicated to focused problem-solving. Moreover, he emphasizes the importance of …
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SYS 182: Profit First: Unlocking Financial Freedom for Business Owners - Interview with Tom Griffiths, Founder of Synergy CFO Solutions
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🎙 Dr. Steve Day is joined by Tom Griffiths, the founder of Synergy CFO Solutions. Tom shares his expertise in financial management for small businesses, emphasising the importance of understanding and improving profits and cash flow for financial freedom. He introduces the concept of 16 drivers that can impact revenue, profits, and cash flow in any…
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SYS 181: Six Tips to Transform Knowledge Into Action: My Just-In-Time Learning Strategy
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🎙 Information overload is a common challenge for small business owners, who constantly need to learn and develop in various areas to grow their businesses. In this podcast episode, Dr. Steve Day shares his top six tips for maximising the value of learning experiences. He emphasises the importance of learning what is needed at the right time, focusi…
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SYS 180: My Latest Tips on Using Video to Revolutionize Communication and Boost Productivity
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🎙 In this episode, Dr. Steve Day discusses the power of using video for communication and productivity. He highlights how video can provide more detailed and effective instructions compared to written or verbal communication, especially when it comes to training new team members or troubleshooting issues. Steve emphasises the importance of using vi…
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SYS 179: Simplifying App Development for Business Owners - Interview with Norman Ortiz, Founder of App Studio
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🎙 Dr. Steve Day interviews Norman Ortiz, the creator of App Studio, a platform dedicated to simplifying app development for small and micro business owners. It enables them to effortlessly create apps to promote their businesses. Norman shares the inspiration behind starting the company and discusses the types of apps suitable for businesses, such …
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SYS 178: Business Automation Secrets: My Proven Strategies for Avoiding Time-Wasting Mistakes
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🎙 In this episode of the Systemize Your Success podcast, Dr. Steve Day delves into business automation secrets. He discusses the benefits and drawbacks of automating tasks, emphasising the importance of proper planning and involvement in the automation process. Steve shares valuable insights and lessons learned from automating various aspects of hi…
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SYS 177: How I Stopped Being a Bottleneck in My Own Business: A Guide to Freedom and Growth
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🎙 This episode discusses the challenges small business owners face. Due to their involvement in all decision-making processes, they act as the bottlenecks in their businesses. Steve Day shares his experience of transitioning from task-based delegation to systemising processes to empower his team to work autonomously. He provides insights on mapping…
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SYS 176: The Art of Closing Deals: Secrets to Success with Selling - Interview with Matthew Elwell, Author of Open with a Close
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🎙 Discover the art of closing deals in this insightful conversation between Steve Day and Matthew Elwell, the director of the Elite Closing Academy. Matt, a sales trainer and coach, shares his expertise in transforming the sales process and helping business owners achieve quick wins and growth. The episode also discusses the importance of generatin…
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SYS 175: How I Avoid Distractions: Time Blocking for Strategic Delegation
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🎙 Dr. Steve Day discusses the importance of prioritising tasks and managing time effectively within a team. By following structured processes and rules, teams can avoid distractions, focus on high-priority work, and involve the right people in discussions at the appropriate times. Steve's insights provide practical strategies for enhancing producti…
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SYS 174: HR Lessons: When to Fire Fast for Long-term Business Success
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🎙 Dr. Steve Day discusses the challenges small business owners face when hiring new employees who do not meet expectations. Drawing from personal experiences and a recent coaching call with a client, Steve delves into the importance of recognising early signs of underperformance and taking decisive action. He emphasises the need to assess whether a…
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SYS 173: My Journey to AI-Enhanced Copywriting: Cutting Costs without Cutting Corners
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🎙 Dr. Steve Day discusses the journey of integrating AI copywriting tools into his content creation process. He shares the successes and challenges faced along the way, emphasising the importance of perseverance and continuous improvement when implementing new technologies. Through trial and error, he demonstrates how refining prompts and training …
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SYS 172: Systemized Sales Secrets: Simplifying Success - An Awesome Interview with Simon Severino, Founder of Strategy Sprints
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🎙 Today's episode features Simon Severino, a sales expert and author of the Strategy Sprints book. In this episode, Simon shares his insights on breaking down the complexities of sales and marketing to create a repeatable process that can lead to genuine impact and growth in business. He emphasises the importance of implementing systems to allow ot…
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SYS 171: Staff Time Tracking Revisited: New Benefits and Positive Impacts Unveiled
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🎙 Time tracking and its importance in business operations are discussed in this episode. Dr. Steve Day shares update on their time tracking policies, including the use of new apps and tools such as ManicTime, particularly focusing on the implementation of screenshot tracking. Steve explains the reasons behind this shift, citing both negative instan…
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SYS 170: Unleashing Creativity: How Systems Enhance Productivity and Innovation
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🎙 Dr. Steve Day explores the misconception that systems stifle creativity. He discusses how, when implemented correctly, systems can enhance productivity and creativity within a business. Steve provides examples of how systems can streamline task processes and emphasises the importance of balancing structure with the creative freedom to maximise te…
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SYS 169: Amplifying Productivity with AI: The Virtual Assistants Toolbox
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🎙 In this episode of the “Systemize Your Success” Podcast, Dr. Steve Day delves into artificial intelligence and its impact on administrative staff. He discusses the importance of leveraging AI tools like ChatGPT to increase productivity and stay competitive in the marketplace. Steve shares his insights on how AI can revolutionise content creation,…
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SYS 168: Breaking Free: How to Stop Sabotaging Your Success
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🎙 This episode delves into the power of the mind and how our beliefs and conditioning influence our behaviours and, ultimately, our success in business and life. Drawing from his background in neurology and psychiatry, Steve discusses the importance of changing our beliefs to achieve our goals. He emphasises the role of creating systems in business…
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SYS 167: Mastering Asynchronous Communications: The Secret to 10x Business Productivity
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🎙 In this podcast episode, Dr. Steve Day discusses the detrimental effects of interruptions on productivity and introduces the concept of asynchronous communication as a solution. Drawing from personal experiences and scientific studies, he emphasises the importance of implementing effective communication policies within businesses to minimise inte…
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SYS 166: Building Your Systems Dream Team: Roles, Responsibilities and Accountability
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🎙 This episode discusses the importance of systemising a business and the key roles needed to make it successful. Dr. Steve Day emphasises the role of the business owner in driving the systemisation process and building the right team around them. He highlights the need for a systems implementer to capture and manage tasks, procedures, and projects…
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SYS 165: The Art of Leveraging Podcast Guest Appearances to Grow Your Business - Interview with Jim James, Host of The UnNoticed Entrepreneur Podcast
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🎙 In this episode, Steve Day is joined by international entrepreneur and podcast host Jim James. They discuss why entrepreneurs should consider alternatives to starting their podcasts and how to leverage the platform effectively. Jim shares insights on why not every entrepreneur should start a podcast, emphasising the importance of considering stat…
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SYS 164: Encouraging Innovation: Fostering a Culture of Continual Improvement in Small Businesses
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🎙 In this episode, Steve Day shares a celebratory moment within his business where a staff member presented a process improvement idea. The episode delves into the importance of creating a culture of continual improvement within small businesses. Steve highlights the five key elements necessary for fostering this culture: values, tools, knowledge, …
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SYS 163: Pro Tips for Calendar & Task Management to Optimize Your Productivity
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🎙 In this episode, Dr. Steve Day discusses how he creates effective time management using Google Calendar and Google Tasks. With a focus on practicality and simplicity, Steve shares personal experiences and insights on maximising productivity and organisation through these tools. By emphasising the importance of structuring one's day, blocking out …
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SYS 162: Fire with Confidence: Using Google's Audit Feature to Make Informed HR Decisions
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🎙 In this episode, Dr. Steve Day delves into the challenging task of firing a staff member, acknowledging the emotional weight and consequences involved. Drawing from personal experiences, Steve reflects on the importance of being certain when making such decisions. He shares insights on utilising features within Google to gather evidence in miscon…
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SYS 161: Prioritizing Systems to Achieve Both Time and Financial Freedom
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🎙 In this episode, Dr. Steve Day discusses the importance of prioritising systems creation in business. He shares conversations he had with clients who were struggling to find the time to create systems and were procrastinating on the process. Steve emphasises the long-term benefits of having a systemised business. He highlights the power of saying…
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SYS 160: Productivity Lessons: Making the Most of Limited Time Through Effective Time Management
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🎙 Dr. Steve Day reflects on the challenges of balancing work and personal life when unexpected events, such as a sick child, disrupt our plans. He shares his experience of adjusting his schedule and prioritising his time to accommodate his son's needs while still managing his business responsibilities. Steve emphasises the importance of time blocki…
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SYS 159: Overcoming Fear of Remote Work: When to Hire Your First Virtual Assistant
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🎙 In this episode, Dr. Steve Day discusses the common question of when to hire your first assistant or virtual assistant. He addresses the fears and reservations that often arise when considering this step, whether you are a solopreneur or an established business with an in-house team. Steve shares his insights and experiences from helping numerous…
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SYS 158: Empowering Women in Business: The Power of Community - Insights from Kolleen Chesley, CEO of LeadHERship Global
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🎙 Dr. Steve Day interviews Kolleen Chesley, the CEO of LeadHERship Global and founder of Powerful Women of the Gulf Coast. Kolleen shares her personal journey and reveals her deep-rooted passion for supporting women in business. They discuss the challenges women face in business, including the struggle to quantify their worth and the pressure of so…
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SYS 157: Scaling Through Acquisition: Mindset Shift From 'Doer' To 'Investor' - Interview with Julie Wilkinson, Founder of Wilkinson Accounting Solutions
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🎙 Dr. Steve Day interviews Julie Wilkinson, an expert in mergers and acquisitions. Julie shares her background as a chartered management accountant and explains how she started her own company, Wilkinson Accounting Solutions. They discuss the importance of implementing corporate structure and governance in small businesses, as well as the benefits …
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SYS 156: Overcoming Fear and Self-Doubt to Achieve True Business Success - Interview with Luana Ribeira, Founder of Dauntless PR
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🎙 Dr. Steve Day interviews Luana Ribeira, the founder of Dauntless PR. Luana shares her expertise in helping business owners and entrepreneurs catapult their success by leveraging the power of Public Relations or PR. She explains that PR is most effective when a business is established and has a clear understanding of its audience and messaging. Lu…
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SYS 155: Amplifying Content Creation: Deep Dive Into CastMagic- The AI Content Repurposing App
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🎙 In this episode, Dr Steve Day introduces an innovative app called CastMagic that utilises AI technology to streamline content creation and repurposing. He shares his personal experience using AI to enhance various aspects of his business, including marketing, content writing, communication with clients, and recruitment processes. Steve highlights…
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SYS 154 - From Chaos to Clarity - How Perfect Process Pipelines Transformed My Business Operations
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🎙 Dr Steve Day introduces the concept of turning process maps into actionable projects that can be delegated and managed effectively. He explains how process mapping can be used to create a reliable and consistent workflow in a business, allowing tasks to be handed over without the need for micromanagement. Steve emphasises the importance of using …
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SYS 153 - My Journey to Maximizing Profitability Using the Core Revenue Flow Framework
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🎙 Dr. Steve Day introduces the concept of the Core Revenue Flow, a tool he uses to help businesses visualise how they generate money and identify areas that need attention. He explains the different stages of the client journey, from creating awareness to delivering the service and getting repeat business. Steve emphasises the importance of systemi…
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SYS 152: Turning Crisis into Success - Achieving Location and Time Freedom To Support My Family, The Expat Property Story Interview
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🎙 Steve Day shares his journey and the reasons behind his passion for systemization and remote working. He discusses the challenges he faced when he moved to Stockholm and had to figure out how to support his UK property portfolio from a distance. Driven by the desire to have more time with his family and live a location-independent lifestyle, he d…
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SYS 151 : The Strategic Delegation Playbook - Crystal Clear Policies - Structured Meetings and Collaborative Frameworks, The Ultimate FD Interview with Josh Keegan
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56:32
🎙 Steve shares his insights on working with virtual teams and the power of effective delegation. He discusses the common misconceptions about virtual assistants and highlights the potential for remote teams to take on more prominent roles within a business. Steve also shares success stories from his clients who have built high-performing virtual te…
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SYS 150: Lead Generation on Autopilot. Agency vs Inhouse - and the winner is... - System Driven Marketer Podcast Special with Jane Bayler, The Smart Connector
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🎙 In this episode of the podcast, Dr. Steve Day and Jane Baylor discuss the topic of call setting and lead generation. They approach this topic from different perspectives and share their experiences and insights on creating a call-setting system, including the pros and cons of using agencies, the concept of the core revenue flow, and how it can he…
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SYS 149: When I Stopped Micromanaging, It Was This System That Made My Team Even More Productive
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🎙 Steve discusses the challenge of projects not progressing without his involvement and the frustration of having to micromanage and spoon-feed his team. He shares a personal experience where a project stagnated because he didn't provide clear direction and a formalized plan. Steve emphasizes the importance of creating a vision board for projects, …
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SYS 148: On Systemizing, Scaling, and Selling: Creating A Lasting Culture of Success in Business - Interview with Joe Davies, Co-founder of Host So Simple
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🎙 In this episode, Dr. Steve Day interviews Joe Davies, co-founder of 'Host So Simple', a short-term holiday let management company. Joe shares his journey of starting and growing his business, emphasising the importance of systemising service accommodation businesses. He discusses the challenges they faced, such as being overwhelmed with tasks and…
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SYS 147: Sleep Your Way to Business Success and Improved Productivity - Interview with Riley Jarvis, Founder of The Sleep Consultant
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🎙 In this episode of Systemize Your Success, host Dr. Steve Day interviews Riley Jarvis, the CEO and founder of The Sleep Consultant. They delve into the importance of improving sleep for entrepreneurs and the benefits it can have on their performance and overall well-being. Riley shares his expertise on how to optimize sleep, including tips such a…
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SYS 146: My Systemized Method for Hiring a Social Media/Marketing Manager
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🎙 In this episode of the Systemize Your Success Podcast, Dr. Steve Day discusses the process of hiring a social media or marketing manager. He shares his insights on when to hire, how to structure the role, and the mistakes he has made in the past. Dr Day emphasizes the importance of having the capacity to manage and nurture the new hire, as well a…
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